Associated text

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In your report text and in the custom page layouts you can enter special control keywords that we call 'Associated text'.  These control keywords are replaced when you display a print preview, print out a report, merge with an existing word style document (an RTF template) or export a PDF.

 

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To use these just put square brackets around the keyword, for example '[date_yyyy]' would be replaced by the current year in 4 digit format, '[pupil]' would be replaced by the pupil's name, and ‘[telephone]’ would be replaced by the school’s telephone number set in options.

 

Here is a complete list of the keywords and what they will be replaced by:

 

School data - to edit school data click the Options icon, then click School:
 

[schoolname]        

The school name

[address1]

[address2]

[address3]

[address4]

The school address

[postcode]

School postcode

[telephone]

School telephone

[web]

School website

[email]

School email address

 

Teacher data:

 

[head]

Head teacher name

[yearhead]

Year head name

[teachers]

Class teacher, job share and assistant names

[teacher]

Form/class teacher name

[teacher_setting]

The words 'Class teacher:' and the form/class teacher, if it have been set

 

Pupil data - to edit pupil data click the Pupil icon, then click Edit pupil:

 

[upn], [ref]

UPN/reference number

[uln], [ref2]

ULN/reference number 2

[pupil], [pupil]        

Forename and surname

[forename]

Forename

[surname]

Surname

[knownas], [nickname], [shortname]

The pupil/pupils 'knownas' name

[sex_mf], [sex_fm]

The pupil/pupils sex (male/female)

[sex_bg], [sex_gb]

The pupil/pupils sex (boy/girl)

[dob_dd]

Date of birth (day)

[dob_mm]

Date of birth (month)

[dob_yy]

Date of birth (year 2 digit)

[dob_yyyy]

Date of birth (year 4 digit)

[dob_day]

Date of birth (day - As in 1st, 2nd, etc)

[dob_month]

Date of birth (month - As in January, etc)

[dob], [dateofbirth]

Date of birth (dd/mm/yyyy)

[form], [class]

Form/class

[year], [yeargroup]

School year

[stage], [keystage]

Stage

[notes], [comments]

Pupil/pupil notes

 

Attendance - to edit attendance data click the Attendance icon:

 

[days], [sessions]

Number of days or sessions

[attended], [attendance]

Days or sessions attended

[attended_percent], [attendance_percent],[percent_attended], [percent_attendance]

Percentage of days or sessions attended

[unauthorised]

Days or sessions unauthorised

[unauthorised_percent], [percent_unauthorised]

Percentage of days or sessions  unauthorised

[authorised]

Days or sessions authorised

[authorised_percent], [percent_authorised]

Percentage of days or sessions authorised

[absences]

Days or sessions absent

[absences_percent], [percent_absences]

Percentage of days or sessions absent

[lates], [late]

Days or sessions absent

[lates_percent], [late_percent], [percent_lates], [percent_late]

Percentage of days or sessions late

[punctuality]

Punctuality comment

 

Dates:

 

[date]

The month in text and the Year (4 digit)

[date_setting]

The date as defined in options

[date_dd]

Date (day)

[date_mm]

Date (month)

[date_yy]

Date (year 2 digit)

[date_yyyy]

Date (year 4 digit)

[date_day]

Date (day - as in 1st, 2nd, etc)

[date_month]

Date (month - as in January, etc)

[last_yy]

Last year (2 digit)

[last_yyyy]

Last year (4 digit)

 

 

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If you want any more keywords to be added, please contact support (by email) with your request.

 

There is a useful trick to customise subject titles per pupil using associated text.

 

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